Satisfactory academic progress

To be eligible to receive financial aid at VCU, students must maintain satisfactory academic progress. VCU’s SAP policy is based on federal criteria and applies to all financial aid recipients.

SAP requirements

SAP for undergraduate and graduate students is measured by:

GPA

  • Undergraduates: Must maintain a cumulative GPA of 2.0 (transfer hours included)
  • Graduate students: Must maintain a cumulative GPA of 3.0

Completion rate

Students must complete at least 67 percent of their overall attempted hours at VCU. Transfer hours are included.

Grade level

Credit hours attempted

Number of earned credits needed to meet completion rate

Freshman

23

16

Sophomore

53

36

Junior

84

57

Maximum credits of eligibility

Students must not attempt more than 150 percent of the hours required for their degree program, including transfer and AP credit hours. For example, a student in a program that requires 120 credit hours will have eligibility for aid suspended after attempting more than 180 credit hours.

Nondegree-seeking students

Nondegree-seeking students are ineligible for federal or state financial aid. However, if a  student later enrolls in a degree or certificate program, all attempted courses, including those taken while classified as a nondegree-seeking student, must be evaluated when determining SAP status.

Repeat coursework

Under federal regulations, any course that has been passed with a “D” or higher can only be taken one additional time. Repeated attempts after that will not be eligible for financial aid.

Medical, dental and pharmacy students at the professional level who are required by their academic deans to repeat a year are permitted to continue on financial aid for that year.

Suspension and probation

SAP is reviewed annually at the end of the spring semester. When students fail to meet established requirements, they receive a financial aid suspension letter, indicating the type of SAP violation.

Students may submit an appeal if mitigating circumstances prevented them from achieving SAP. If the appeal is granted, students will be assigned a probation status and will be eligible to receive federal financial aid for one semester. Students who fail to meet the established SAP requirements at the end of the semester will be placed on an academic plan with set deadlines, which must be met in order to receive federal financial aid for future semesters.

View text version