Federal work study

Federal Work-Study is an employment and need-based program subsidized by the U.S. Department of Education. FWS allows students to earn up to $4,000 per academic year for education and living expenses through employment with authorized on-campus and off-campus organizations.

FWS earnings are paid directly to students. See the Federal Work-Study Student Handbook for more details.

To be eligible for FWS, undergraduate students must be degree-seeking, enrolled in at least 12 credit hours and submit a Free Application for Federal Student Aid. Priority will be given to students who submit their FAFSA by March 1 of each year.

To verify FWS, log in to e-Services. Under the “financial aid” tab, select “financial aid status,” then select “financial aid history” to see the amount awarded. Students must .

Any change to enrollment status must be reported to the FWS coordinator. Failure to do so may result in cancellation of the FWS award.

for questions about eligibility or assistance with the verification process.

Job types

On-campus job opportunities include clerical support, student services, research and laboratory support, computing, accounting, tutoring, security, lifeguarding and other specialized positions.

Students can also apply for a job with one of our nonprofit community service partners. Typical off-campus opportunities include tutoring, disability support services, social services, public safety, gerontology and accounting.

Positions pay competitive hourly wages and offer flexible hours to accommodate academic schedules. Some locations require students to provide their own transportation; however, many off-campus sites are within walking distance of VCU, and several employers are located on the RamRide shuttle route.

Searching

All FWS jobs are available through HireVCURams for students. First-time users should enter their VCU eID as the username and select the “Forgot your password?” link.

To search, go to the “jobs and internships search” menu and select “Federal Work-Study jobs.”

Jobs are updated daily, so check back often for new openings.

Applying

Before applying for a position, students should complete their profile and upload their resume. Each posting will specify whether additional documents such as references, cover letters and writing samples are required.

The job search process is competitive, and many positions are filled early in the academic year. Students awarded FWS are not guaranteed to find a job. Unused FWS awards will not be replaced with another form of financial assistance.

VCU Career Services can help students set themselves apart from other applicants.

Students may apply for as many FWS jobs as they’d like, but are only allowed to accept one position. Workload is limited to 29 hours per week while classes are in session.

The FWS program provides support staff to VCU departments and community organizations in Richmond at little or no cost to the employer.

Federal funds cover 75 percent of FWS student wages; VCU funds the remaining 25 percent. This labor distribution and cost coverage is effective for the 2016-2017 academic year only and will be reevaluated on a yearly basis.

Read the Federal Work-Study Employer Handbook for details.

On-campus employers

Departments interested in hiring a FWS student should:

  • Submit a FWS job posting on HireVCURams for employers.
  • Follow the on-campus FWS employer posting instructions to ensure only FWS-eligible students can apply to a position.
  • Interview candidates. Request that they bring a copy of their e-Services Financial Aid Award Notification to the interview.
  • Once a candidate accepts the job offer, submit the Hire request form.
  • Wait to receive a confirmation memo from the FWS coordinator (typically within 72 hours). This document must be received before the student can begin working.
  • Departmental personnel administrators should ensure FWS students have completed all VCU HR paperwork before beginning.
  • Once the position has been filled, close the position in HireVCURams.

Off-campus employers

To participate in the program, nonprofit organizations and government agencies should:

  • Complete the Off-campus Agency Agreement. Email workstudy@vcu.edu to request this document.
  • Mail the agreement and a copy of the IRS letter confirming your nonprofit status to the FWS coordinator. Original signatures are needed on these documents, and faxed copies will not be accepted. These forms must be completed each year. Once the agreement is approved, the organization will receive a copy.
  • All jobs must be posted on HireVCURams for employers — no exceptions!
  • Follow the off-campus FWS employer posting instructions to ensure only FWS-eligible students can apply to the position.
  • Interview candidates. Request that they bring a copy of their e-Services Financial Aid Award Notification.
  • Once a candidate accepts the job offer, submit the Hire Request Form.
  • The student will be notified to complete a background check, I-9 form and new hire paperwork. They will also be prompted to register for a new hire orientation.
  • Once the student completes the orientation, a confirmation memo will be sent via email to the supervisor. Under no circumstances can a student begin working prior to the earliest start date indicated on the confirmation memo.
  • Once the position is filled, close the position on HireVCURams.
  • If there is any additional hiring paperwork required for an organization, it is up to the employer to decide when the student should complete it.
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